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GROUP III

Topical Manuscript Collections

• Series 1. Women's clubs, 1898-1980s. Boxes 54-55.
• Series 2. American Association of University Women, 1920s - 1981. Box 56.
• Series 3. Hot Springs Post Office records, 1889-1923. Boxes 57-62.
  • Subseries 1. Record books.
  • Subseries 2. Superintendent of Construction records.
  • Subseries 3. Employee attendance and payroll records.
  • Subseries 4. General administrative records.
• Series 4. Hot Springs Government records, 1878-1967. Boxes 63-66.
  • Subseries 1. Mayor's office, 1889-1927.
  • Subseries 2. City Manager's office, 1918-1919.
  • Subseries 3. City Clerk's office.
  • Subseries 4. Fire Department records.
  • Subseries 5. Police Department records.
  • Subseries 6. Health Department records.
  • Subseries 7. Board of Public Affairs.
  • Subseries 8. City Council records.
  • Subseries 9. City Attorney's office.
  • Subseries 10. Garland County Election Commission.
  • Subseries 11. U.S. Government documents, 1833-1907.
• Series 5. Ellsworth family papers, 1872-1911. Box 67.
• Series 6. Kuder-Busch family papers, 1800-1885. Box 68.
• Series 7. Railroads, ca. 1875-1900. Box 69, Folders 1-4.
• Series 8. David Bryne letterpress book, 1882-1891. Box 69, Folder 5.
• Series 9. George G. Lea papers, 1843-1878. Box 69, Folders 6-8.
• Series 10. Woolman family papers, 1854-1889. Box 69, Folder 9.
• Series 11. Henry M. Rector papers, 1865-1890. Box 69, Folder 10.
• Series 12. John F. Manier papers, 1907-1911. Box 69, Folder 11.
• Series 13. Thomas W. Newton papers, 1850-1869. Box 69, Folder 12.
• Series 14. Missouri Territory records, 1811-1817. Box 69, Folder 13.
• Series 15. Catherine MacCrea diary, 1926-1927. Box 69, Folder 14.
• Series 16. Army & Navy General Hospital, 1922-1978. Boxes 70-75.
• Series 17. Francis J. Scully collection, ca. 1920s-1960s. Boxes 76-87.
• Series 18. Hot Springs I.O.O.F. records, 1903-1926. Box 88, Folders 1-2.
• Series 19. United Daughters of the Confederacy records, 1922. Box 88, Folder 368.
• Series 20. Garland County Association Arkansas Pioneers records, 1951-1955. Box 88, Folder 4.
• Series 21. Roy Whipple scrapbook, 1945-1957. Hudgins Overize Box 8.
• Series 22. Octavia Huff scrapbook, 1892-1954. Hudgins Oversize Box 8.
• Series 23. Miscellaneous manuscript materials, 1841-1957. Box 89.
  • Subseries 1. Letters, 1841-1926.
  • Subseries 2. Legal documents, 1862-1921.
  • Subseries 3. Financial and business papers, 1875-1918.
  • Subseries 4. Diary, 1881.
  • Subseries 5. Scrapbooks and scrapbook material, 1891-1943.

Series 1. Women's clubs, 1898-1980s. Boxes 54-55, Volumes 1-7.

Volume 1

• Scrapbook, Hot Springs Music Club, 1952-1954 (in Hudgins Oversize Box 2).

Volume 2

• Scrapbook, Hot Springs Music Club, 1954-1959 (in Hudgins Oversize Box 2).

Box 54. Women's Clubs.

1. Programs and Magazine, General Federation of Women's Clubs, 1918, 1934.
2. Directory and other programs, Arkansas Federation of Women's Clubs, 1898-1899, 1904, 1912-1914, 1919, 1981.
3. Directory of Women's Clubs, of Greater Little Rock, 1940- 1941.
4. Programs of various Women's Clubs of Hot Springs, 1954, 1957, 1963-1964, n.d.
5. Programs of various Women's Clubs of Hot Springs, 1954, 1957, 1963-1964, n.d.
6. Correspondence, reports, and other papers of the Fortnightly Club of Hot Springs, Arkansas, 1915-1924, 1970-1971, 1974-1980.
7. Clippings, 1930s, 1950s-1980s, n.d.

Volume 3

• Binder, Minutes, Oct 4, 1939-May 28, 1952 (in Hudgins Oversize Box 3).

Volume 4

• Binder, Minutes, Jan 6 1965-Apr 5, 1967 (in Hudgins Oversize Box 3).

Volume 5

• Account Book, Minutes, Oct 4, 1967-Jan, 1977 (in Hudgins Oversize Box 3).

Volume 6

• Day Book, Accounts, Nov 12, 1945-Oct 1, 1962 (in Hudgins Oversize Box 3).

Volume 7

• Ledger Book, Members, Jan 1, 1945-July, 1945 (in Hudgins Oversize Box 3).

Box 55. Fortnightly Club of Hot Springs, Arkansas.

• Year Books, 1901-1980, 1901-1907, 1909-1915, 1919-1924, 1929- 1931, 1933-1934, 1939-1942, 1948-1959, 1963-1964, 1967-1980.

Series 2. American Association of University Women, 1920s - 1981. Box 56, Volumes 1-7.

Volume 1

• Scrapbook, History of Hot Springs AAUW, 1923-1933 (in Hudgins Oversize Box 4).

Volume 2

• Scrapbook, History of Hot Springs, AAUW, 1933-1939 (in Hudgins Oversize Box 1).

Volume 3

• Scrapbook, Eleventh National Convention AAUW, 1939-1940 (in Hudgins Oversize Box 4).

Volume 4

• Scrapbook, History of Hot Springs, AAUW, 1940-1952 (in Hudgins Oversize Box 4).

Volume 5

• Scrapbook, History of Hot Springs AAUW, 1953-1961 (in Hudgins Oversize Box 7).

Volume 6

• Scrapbook, History of Hot Springs AAUW, 1961-1966 (in Hudgins Oversize Box 5).

Volume 7

• Scrapbook, History of Hot Springs AAUW, 1966-1968, 1972 (in Hudgins Oversize Box 5).

Box 56

1. Mary Dengler Hudgins correspondence, 1949, 1953, 1962, 1969, 1976, and n.d.
2. Fellowship information, certificates, and clippings, 1938, 1957, 1969-1981, and n.d.
3. Programs, Hot Springs National Park Branch, 1930, 1937-1940, 1948-1949, 1953-1968.
4. Programs and certificate, Hot Springs Branch, 1939, 1970- 1974.
5. Programs and other information, Arkansas Division, 1937-1939, 1949-1950, 1957-1961, 1967.
6. Programs and other information, Southwest Central Region, 1926, 1932, 1938, 1966, 1976.
7. Report of the committee on legislative program to the National Convention, 1939.
8. Correspondence, pamphlets, and other papers, 1938-1940, 1961.
9. Programs and other information, National Association, 1939, 1957-1960.
10. Programs and other information, National Association, 1939, 1957-1960.
11. Arkansas Division Bulletin, 1938, 1939, 1958, 1960-1963, 1977; Texas Division Bulletin, 1938; Convention Daily, 1939, 1957.
12. Arkansas Division Bulletin, 1938, 1939, 1958, 1960-1963, 1977; Texas Division Bulletin, 1938; Convention Daily, 1939, 1957.
13. Clippings, 1920s - 1930s, 1950s - 1960s.

Series 3. Hot Springs Post Office records, 1889-1923. Boxes 57-62.

Subseries 1. Record Books.

Cash book and official postmaster's account and record books containing summaries of disbursements, dead mail registers, and a wide variety of administrative information. The volumes have been numbered sequentially and chronologically arranged within three hollinger boxes.

Box 57

1. 1897-1901
2. 1897-1898
3. 1899-1900
4. 1901
5. 1902

Box 58

1. 1904-1905
2. 1906-1907
3. 1908-1909
4. 1910-1912
5. 1912-1914
6. 1914-1917

Box 59

1. 1917-1918
2. 1918-1921
3. 1921-1923

Subseries 2. Superintendent of Construction records, 1901- 1903.

Letterpress book, contract, disbursing agent correspondence, vouchers, account allocations and other forms pertaining to the construction of the Hot Springs Post Office, 1897-1903. The letterpress book was created by Ezra M. Cornwall, Superintendent of Construction, and contains copies of all his outgoing letters to contractors and city and federal officials. The disbursing agent correspondence mostly pertains to the activities of Fred N. Rix, the disbursing agent for the project. Other files pertain to financial matters. Part of the contract in Folder 2 has been removed to Hudgins Oversize Box 6. All have been arranged chronologically at the folder level.

Box 60

1. Letterpress book, 1901-1903.
2. Contract, July 16, 1901.
3. Disbursing agent letters, 1901-1903.
4. Construction vouchers, 1902-1903.
5. Statement of disbursing account, 1902-1903.
6. Account authorizations, 1902-1903.
7. Contingent force vouchers, 1902-1903.
8. Account current forms, 1902-1903.
9. Open market authorizations, 1902-1903.

   Subseries 3. Employee attendance and payroll records, 1889- 1921.

   Employee rolls, account receipts, and other records pertaining to the Hot Springs Post office regular and substitute clerks and letter carriers. Folders 1-12 in box 5 appear to be incomplete summaries. The records have been chronologically arranged within topical file headings. A large employee roster with inclusive dates of 1889-1901 has been removed from Folder 18 to Hudgins Oversize Box 6.

   Box 60 (cont.)

10. Regular letter carrier payment abstracts, 1916-1921.
11. Regular clerks payment abstracts, 1916-1921.
12. Substitute letter carrier & clerks, 1916-1921.
13. Regular letter carrier rolls, 1912-1915.
14. Regular clerks rolls, 1912-1915.
15. Substitute carrier rolls, 1912-1915.
16. Substitute clerks rolls, 1912-1915.
17. Gross receipts for clerical, 1914-1920.
18. Other employee records, 1889-1901.

Box 61

1. 1908.
2. 1909.
3. 1910.
4. 1911.
5. 1912.
6. 1913.
7. 1914.
8. 1915.
9. 1916.
10. 1917.
11. 1918.
12. 1919-1920

Subseries 4. General administrative records, 1912- 1925.W

Letter, vehicle expense statements, quarterly account statements, and other records pertaining to the general operation of the Hot Springs post office and other Garland County post offices.

Box 62

1. Letters, 1912-1925.
2. Incidental delivery expenses, 1912-1920.
3. Horse hire vouchers, 1912-1917.
4. Vehicle hire statements, 1918-1923.
5. Vehicle expenses, 1917-1920.
6. Quarterly postal accounts, 1912-1921.
7. Quarterly stamp accounts, 1912-1921.
8. Audits, 1912-1923.
9. Box rentals, 1912-1916.
10. Periodical postage statements, 1912-1922.
11. Deposit transfer forms, 1912-1921.
12. Special delivery rolls, 1912-1920.
13. General vouchers, 1912-1923.
14. Dead letter statements, 1916-1923.
15. Garland county post offices.
16. Garland county post offices.

Series 4. Hot Springs Government records, 1878-1967. Boxes 63-66.

Subseries 1. Mayor's office records, 1889-1927.

Reports, letters, and other documents issued or collected by the Hot Springs Mayor's office. The Mayor's office served as the executive branch of the municipal administration. The documents in this subseries concern a wide variety of civic departments and functions, including special meetings of the city council and relations with other municipalities and the federal government.

Box 63

1. Mayor's office.

   Subseries 2. City Manager records, 1918-1919.

   Reports, letters, and other documents issued or collected by the Hot Springs city manager's office. The municipal government of the town changed to a city manager format in 1918 and the office appears to have taken on some of the functions of the city clerk and collector's offices in the reporting of disbursements and collections.

   Box 63 (cont.)

2. City manager's office.

   Subseries 3. City Clerk's office, 1882-1939.

   Reports, letters, financial and legal documents created or maintained by the Hot Springs City Clerk's office. Charged with the responsibility of maintaining the records of the municipal government and encompassing the offices of city collector and treasurer, the Clerk's office records pertain to almost every branch of the city administration. Licenses for hotels, saloons, billiard halls, drummers, vehicles, and other activities were collected by this office with the exception of the city pound. (The poundmaster's reports and dog tax collections were maintained by the police department.) Reports from the Clerk's department which summarize the collector and treasurers are in folder 7; reports issued by the collector and treasure are in folders 8 and 9 respectively. Folder 10 contains expense vouchers that cannot be positively attributed to the police, fire, street, or health departments. Election pledges, expense statements, and oaths of office for all city officials other than those for numbered improvement districts, whether administered by Garland County or city authorities, have been gathered in folders 11-14.

   Box 63 (cont.)

3. License book, 1882-1883.
4. License book, ca. 1886.
5. License book, n.d.; Vehicle license book, 1906-1913.*
6. Individual licenses, 1904-1917.
7. Clerk's reports, 1906-1927.
8. Collector's reports, 1915.
9. Treasurer's reports, 1909-1916.
10. General expenditure receipts & vouchers, 1901-1939.
11. Election expense statements, 1914-1921.
12. Election pledges, 1917-1920.
13. Bonds and oaths of office, 1893-1921.
14. Oaths of office, 1893-1919.

    Subseries 4. Fire Department Records, 1888-1927.

    Activity reports, payroll reports, contracts and expense vouchers created or pertaining to the Hot Springs Fire Department. Aside from the traditional duties, the fire department also inspected buildings for compliance with safety and health regulations. Contracts, receipts, and vouchers for fire equipment, other than those than became subject to litigation within the city attorney's office, have been placed in folder 19.

    Box 63 (cont.)

15. Reports, 1888-1901.
16. Reports, 1915-1924, n.d.
17. Payroll, 1890-1899.
18. Payroll, 1900-1919.
19. Contracts, 1901-1927.
20. Souvenir: Hot Springs Fire Department. James W. Jackman, ed. (Hot Springs: Daily News Job Print, 1910).

Subseries 5. Police Department records, 1881-1930.

Court dockets, reports, financial documents, and other papers created by or pertaining to the activities of the city police force. These papers include those generated by the police court, the police committee, and the city's animal control officials.

Box 64

1. Police Court records, February-April, 1881; Police Court Records, September, 1881-May, 1885.*
2. Police department reports, 1904-1910.
3. Police department reports, 1911-1912.
4. Police department reports, 1913-1925.
5. Arrest warrants, 1920.
6. Police matron reports, 1922-1927.
7. Chief of Police letters, 1904-1906.
8. Chief of Police letters, 1907-1930, n.d.
9. Police payroll, 1894-1913.
10. Dog tax records, 1910-1914.
11. Poundmasters reports, receipts & vouchers, 1904-1927.
12. Contracts, receipts & vouchers, 1901-1910.

    Subseries 6. Health Department records, 1898-1926.

    Reports, receipts, vouchers, and death certificates pertaining to the city health department or charitable organizations contracted by the city to deal with the indigent. The receipts and vouchers include a contract for sanitation services in 1925.

    Box 64 (cont.)

13. Health department reports, 1906-1926 .
14. Health department vouchers, 1901.
15. Health department vouchers, 1909.
16. Vouchers and contract, 1910-1925.
17. Death certificates, 1898-1903.

    Subseries 7. Board of Public Affairs, 1890-1939.

    Reports, receipts, vouchers, contracts, and other documents pertaining to the Hot Springs street department and other municipal utilities under the purview of the Board of Public Affairs. Included are documents regarding water, sewage, electric, and gas services.

    Box 64 (cont.)

18. Reports and proposals, 1901-1924.
19. Street Department payroll, 1919.
20. Receipts and vouchers, 1901-1939.
21. Contracts, 1890-1923.

Subseries 8. City Council Records, 1878-1963.

Minutes, reports, resolutions, petitions, and ordinances created or received by the Hot Springs City Council. Divided into four sub-subseries.

Sub-subseries 1. Minutes and committee reports, 1878- 1927.

The first two folders contain typed transcripts of the City Council minutes from 1878-1927, probably prepared by Dr. Francis J. Scully from the originals. Folder 3 contains a special committee report of 1917, and folder 4 other special committee reports.

Box 65

1. Minutes, 1878-1890.
2. Minutes, 1891-1927.
3. Report, 1917.
4. Special committees, 1905-1918.

   Sub-subseries 2. Improvement district documents, 1911- 1925.

   Petitions, resolutions, oaths of office, and reports pertaining to numbered street and sewer improvement districts established in Hot Springs. The documents are incomplete and have been arranged numerically. Ordinances establishing the districts themselves are chronologically arranged in sub-subseries 4.

   Box 65 (cont.)

5. 11-32.
6. 33.
7. 34-37.
8. 43-44.
9. 46-71.
10. 72.
11. 73.
12. 74-75.
13. 78.
14. 82.
15. 83-85.

    Sub-subseries 3. Petitions, ca. 1890-1940.

    Official documents submitted to the city council requesting action on a wide variety of municipal areas. These include unnumbered requests for establishing improvement districts, street repairs, business regulations, and zoning variances. Business regulation petitions include requests for city franchises and the regulation of vendors. Construction and zoning petitions include those requesting the removal of nuisances. The petitions have been arranged topically.

    Box 65 (cont.)

16. Water and Sewer.
17. Streets and Sidewalks.
18. Sidewalks.
19. Traffic.
20. City employees.
21. Electric signs.
22. Street lights.
23. Business regulations.
24. Buildings, construction, zoning.
25. Licensing.
26. Miscellaneous.

Sub-subseries 4. Ordinances, 1881-1957.

Unnumbered city ordinances, both proposed and adopted, pertaining to every facet of city administration. This series includes ordinances establishing the numbered improvement districts documented in sub-subseries 1. The ordinances have been arranged chronologically by the date of final adoption or rejection.

Box 66

1. 1881-1889.
2. 1890.
3. 1891-1895.
4. 1896.
5. 1897-1898.
6. 1899.
7. 1900.
8. 1901.
9. 1902-1903.
10. 1904.
11. 1905.
12. 1906.
13. 1907-1910.
14. 1911-1915.
15. 1916-1920.
16. 1921-1925.
17. 1926-1930.
18. 1931-1957.

    Sub-subseries 5. Resolutions, 1899-1963.

    Resolutions passed by the City Council pertaining to all areas of administration with the exception of numbered improvement districts arranged in sub-subseries 2.

    Box 66 (cont.)

19. Resolutions.

    Subseries 9. City Attorney's office, 1880-1926.

    Case files and legal documents handled by the Hot Springs City Attorney. Vendors doing business with the city and other parties whose claims went to court have been arranged in this subseries by the case title.

    Box 66 (cont.)

20. Ahrens Manufacturing vs. Hot Springs.
21. N.H. Cloyce vs. Hot Springs.
22. Silsby Manufacturing vs. Hot Springs.
23. Miscellaneous claims.

    Subseries 10. Garland County Election Commission, 1899- 1921.

    Reports, proclamations, and other documents created by the Garland County Election Commission concerning, for the most part, Hot Springs city elections.

    Box 66 (cont.)

24. Election commission.

    Subseries 11. U.S. Government Documents, 1833-1907.

    Printed congressional hearings, bills, and court rulings documenting transactions between the federal government, the state of Arkansas, and the city of Hot Springs.

    Box 66 (cont.)

25. U.S. Government documents.